Booking conditions
While making your booking, you will need to accept the following conditions.
Guidelines and Procedures
All participants who visit the Chalet need to follow the relevant guidelines and procedures of the Bogong Rover Chalet.
They can be seen here.
If you have any feedback on our guidelines and procedures, please contact our Management Group.
Code of Conduct
The Chalet code of conduct can be seen here. It is also on display in the Chalet.
Winter Party Withdrawal
- Refunds may be applied for in writing addressed to the BCMG.
- For the purpose of refunds, the Winter Party starts on the Friday evening at 7pm.
- Please contact the bookings officer as soon as you discover you may not be able to go to your winter party to discuss the issue.
- There may be a waiting list so substitution is not permitted.
- Withdrawals received more than 30 days prior to the winter party will receive a 90% refund.
- Withdrawals received less than 30 days prior to the winter party will incur a $100 penalty.
- Withdrawals received less than 5 days before will receive no refund.
- Withdrawals with a medical certificate received more than 48 hours prior to your Winter Party (generally Wednesday 7pm) will receive a full refund.
- Withdrawals with a medical certificate received less than 48 hours prior to the commencement of your Winter Party (generally Wednesday 7pm) will receive a full refund less $150.
- In the event of failure to attend the commencement of your winter party or withdrawal during your winter party because of evacuation due to illness or injury, there will be no refund available.
- The BCMG reserves the right to determine refunds on a case by case basis.
Health forms
All participants will need to provide a current health statement at the start of the winter party, either via a printout from Operoo, or on the Personal Information Record downloaded from Scouts Victoria.
Privacy notice
You agreed to us collecting personal and sensitive data for the purposes disclosed in our Privacy Policy. In the case of a youth member, you acknowledge a similar understanding and agreement in your capacity as the Parent or Guardian of that member. Individuals have the right to access any personal information which Scouts Victoria holds about them and advise Scouts Victoria of any perceived inaccuracy. Any enquiries, complaints and requests for access can be made to the address listed in the Privacy Policy.
You acknowledge that you have read this Privacy Notice and hereby reaffirm your understanding of the Branch Privacy Policy and your continuing agreement to the collection of personal and sensitive data for the purposes disclosed in that Policy.
Digital media
Please note any photos taken at Chalet events may be shared publicly or used for promotional material. If, for any reason, you do not wish to give consent to your child’s or your own image being used on social media or in promotional material please email [email protected] and ensure that the leaders in your group are aware of this. Additionally ensure that anyone taking photos is aware, as it is very easy to take and share.
Insurance note
The Chalet only provides minimal personal property insurance. Participants to winter parties should ensure that they have the appropriate level of insurance for their personal property through their House and Contents Insurance, or Travel Insurance.
The Chalet recommends that all attendees hold a current ambulance service membership. Private health insurance does not always cover the full cost of ambulance transport. Falls Creek Medical Centre is a private health care provider. Out of pocket expenses may apply if you are treated at Falls Creek even in a medical emergency.
Winter party capacity
The Chalet capacity is 35 per night. The BCMG reserves the right to limit numbers to less than this, and may appoint Nobs/Leaders to the Winter Party from outside the bookings pool.
Winter parties require a minimum of ten participants to run.
Waiting lists
These will be available for all Winter Parties. When a week books out we start a waiting list. Participants on the waiting list will be contacted in order of application when spaces become available. Guarantee your booking by attending a week which has space, but if you can’t we advise joining the waiting list as we often have spaces opening up - e.g. spaces that may have been reserved for Nobs (attendees who have done training and are there to help facilitate the week) that are filled from existing participants, or the waiting list. To join the waiting list, send an email to [email protected] indicating which week you want.
Damage
If any damage is done, please notify the Warden or Bookings Office asap. Please call before trying to fix or improve anything yourselves.
You may be liable for the cost of damage incurred if you fail to disclose relevant information, were negligent, or willfully caused damage.
Scouts Victoria terms and conditions
Scouts Victoria approves the Hirer’s use of the facility on the following conditions:
- It is the responsibility of the Hirer to use the facility for the approved use only and to indemnify Scouts and hold harmless from and against all damages, costs, actions, claims and demands that may be sustained or suffered or recovered against Scouts by the Hirer, its servants and employees, or any other person whatsoever.
- Scouts do not insure the Hirer’s property or legal liability exposures. Consequently, Scouts strongly recommend that the Hirer obtains adequate insurance protection throughout the full duration of the event for which the facility is to be hired
- The Hirer acknowledges that to the fullest extent permitted by law, Scouts its servants and agents are not under any liability to the Hirer or to any third party for any loss of or damage to any property or injury suffered. This includes any legal liability that may otherwise arise as a result of any direct or indirect act, neglect or default by Scouts or any of its servants or agents.
